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Church Secretary
East Tenth Street Christian Church
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to apply send your resume to:
Easttenthrr@gmail.com
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Hours: 20 per week

Pay Rate: $13.50

Direct Report: Pastor

Works closely with: Church Board Members, Staff Members, and Ministry Leaders

 

Purpose: To serve Jesus and facilitate effective ministry at East Tenth Street Christian Church by providing dependable, relational, and excellent administrative services.

 

Primary Skills:

  • Experience with bookkeeping

  • Experience with cloud services

  • Communication (written and oral)

  • Organization

  • Collaboration

  • Dependable

  • Customer Service

  • Attention to Detail

 

Personal Characteristics:

  • Honest

  • Kind

  • Teachable

  • Flexible

  • Positive attitude

  • Discerning

  • Self-motivated

 

Primary Duties and Responsibilities:

Daily

  • Provide bookkeeping services using Quickbooks (manage receipts, invoices, reports, etc.) 

  • Receive and organize the mail

  • Handle phone calls, voicemails, in-office visits, and general emails to the church

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Weekly

  • Provide consistent office hours

  • Create, proofread, print, and fold the weekly bulletin

  • Collect and record weekly offering and attendance totals

  • Ensure the lobby table and the main bulletin board has up-to-date information and looks neat

  • Oversee the church calendar and maintain its accuracy by working with staff members, ministry leaders, and members to schedule events and reserve the building

  • Make bank deposits and handle necessary mailings

  • Ensure birthday and anniversary cards are mailed each week to members and regular attenders

  • Record weekly giving totals for individuals and families, including online giving

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Monthly

  • Create and distribute monthly serving and nursery schedules and communicate regularly with volunteers to ensure dependable participation

  • Track inventory and restock office supplies

  • Maintain publication and digital subscriptions

  • Keep the missions bulletin board current

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General

  • Use primarily cloud services (like the GSuite, Dropbox, Wix, Canva, Remind) to perform necessary and regular administrative duties

  • Work with the pastor to manage prayer requests

  • Keep the Church Ministry Team Manual up-to-date and maintain a current directory of ministry teams and members (including contact information)

  • Create and maintain a church database of members, regular attenders, and visitors 

  • Keep the Church Leadership Info Sheet and Shepherding List current and distribute as directed

  • Work with the church’s accountant to ensure timely and accurate financial reports 

  • Print documents as needed, especially for board meetings and congregational meetings

  • Organize and store physical copies of necessary documents

  • Digitize and organize church documents and records as directed by the pastor and the chairman of the board

  • Type up (when applicable) and organize board meeting minutes for easy reference

  • Manage and complete government, facility, or ministry forms as needed

  • Make purchases for different ministry areas as needed or requested

  • Print end-of-the year giving statements

  • Other duties as assigned

 

Time-off Benefits Package

 

Holidays 

  • New Year's Day 

  • Easter Monday 

  • Memorial Day 

  • Independence Day 

  • Labor Day 

  • Thanksgiving Day 

  • Christmas Day 

If a holiday falls on a Sunday or on predetermined weekday off, then you get a floating holiday or personal holiday.

 

Vacation 

  • 1-5 years: 5 days 

  • 6-10 years: 10 days 

  • 11+ years: 15 days

Vacation days can be used after a 3 month probation period. Employees can carry forward up to 5 days into the next calendar year.

 

Sick Leave (PTO)

  • 1-5 years: 5 days

  • 6-10 years: 10 days 

  • 11+ years: 15 days

Sick leave days accrue as vacation days and can be used after a 3 month probation period. Employees can accumulate a maximum of 25 sick days.

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*Vacation days and sick leave days cannot be converted to cash. 

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